• CUVADM01B - Develop and implement arts administration systems and procedures

Assessor Resource

CUVADM01B
Develop and implement arts administration systems and procedures

Assessment tool

Version 1.0
Issue Date: May 2024


Not Applicable

This unit describes the skills and knowledge required to develop and implement administration systems specifically within the context of an arts organisation. While skills in the development of administration systems are generic, this unit also has a focus on the contextual knowledge required for arts administrators. This unit would generally be undertaken by senior administrative staff or managers.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

This unit has linkages to other general administrative units, and combined assessment and/or training would be appropriate.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

knowledge of administrative systems and procedures in the specific context of arts administration

application of organisational and communication skills to develop and implement new systems within an arts organisation.

Context of and specific resources for assessment

The assessment context must provide for:

practical demonstration of skills through the development of systems and procedures for a specific arts administration context.

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

evaluation of systems and procedures developed by the candidate

evaluation of a report prepared by the candidate detailing the processes used in the development and implementation of new systems, including lessons learned

oral or written questioning to assess knowledge of the issues to be considered when introducing new systems

review of portfolios of evidence

third party workplace reports of performance by the candidate.

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Assessment of this unit requires access to the materials resources and equipment needed to develop administration systems and procedures in an arts industry context.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills:

planning techniques in relationship development and implementation of administrative systems.

Required knowledge:

systems and procedure requirements as they apply to a particular arts administration context

enterprise or organisation for which systems and procedures are required, including policy and goals, budgets, personnel, communication channels

current technology as it applies to an arts administrative context.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Arts administration systems and procedures may relate to:

audience, visitor, patron records

collection management

database management

facilities management

financial reports

funding

information technology

legal requirements

marketing

one-off events

personnel issues

public programs

record keeping requirements

storage and handling of materials.

Evaluation of systems may include consideration of:

availability

cost

ease of application

quality and reputation

reports from other users

technical and system support availability.

Adequate resourcing may relate to:

appropriate timelines for introduction

financial resources

human resources

specialist expertise.

Monitoring may include:

cost analyses

formal testing

obtaining user feedback.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify the need for new or amended systems and procedures, based on monitoring the workplace and consultation with colleagues and customers. 
Research information and evaluate options for new system or procedures. 
Select, develop or revise systems and procedures in consultation with colleagues, taking account of the needs of the particular arts context. 
Correctly identify and/or negotiate resource requirements for new systems/procedures. 
Provide appropriate advance information on new systems or procedures to colleagues. 
Introduce systems and procedures to the workplace in a manner that causes minimum disruption to colleagues. 
Ensure adequate resourcing of new systems/procedures in consultation with colleagues. 
Provide training and support to colleagues as required. 
Monitor the efficiency and effectiveness of systems and procedures introduced to the workplace. 
Seek suggestions for improvements to systems and procedures from colleagues at all levels. 
Make adjustments to systems and procedures in accordance with feedback and other review mechanisms. 

Forms

Assessment Cover Sheet

CUVADM01B - Develop and implement arts administration systems and procedures
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUVADM01B - Develop and implement arts administration systems and procedures

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: